Privacy Policy

Effective date: June 30, 2026

Interstaff, Inc. (“Interstaff,” “we,” “us,” or “our”) provides international nurse recruitment and staffing services, including visa-sponsored programs (such as EB-3, TN, and F-1) that place qualified nurses with hospitals and healthcare facilities in the United States. This Privacy Policy explains how we collect, use, and share personal information when you visit interstaffinc.com (the “Site”), apply to or participate in our programs, or engage us as a healthcare employer or client.

Personal Information We Collect

We collect personal information in three main contexts.

Website visitors. When you visit the Site, we automatically collect certain information about your device and browsing activity, including your web browser, IP address, time zone, the cookies installed on your device, the pages or content you view, the websites or search terms that referred you, and how you interact with the Site. We refer to this as “Device Information.” We collect Device Information using:

Cookies — data files placed on your device that often include an anonymous unique identifier. To learn more about cookies and how to disable them, visit www.allaboutcookies.org.
Log files — which track actions on the Site and record data such as your IP address, browser type, internet service provider, referring/exit pages, and date/time stamps.
Web beacons, tags, and pixels — electronic files used to record how you browse the Site.

We use analytics and advertising technologies on the Site, including Google Analytics and Google Tag Manager, the Meta (Facebook) Pixel, and LinkedIn advertising tags, to understand how visitors use the Site and to measure our marketing.

Nurse applicants and candidates. When you apply to or participate in our recruitment and visa programs, we collect:

Identity and contact information — such as your name, date of birth, mailing address, phone number, email address, and photograph.
Immigration and identity documentation — such as your passport, country of origin, visa and immigration status, government-issued identification, and, once you are authorized to work in the United States, your Social Security number. We collect this information to prepare and support visa petitions and related immigration processes.
Professional credentials — such as your nursing license, NCLEX status, education records and transcripts, employment history, and English-language test results.
Family and dependent information — if you pursue a visa program that includes your spouse or children, we collect their identity and immigration information (such as names, dates of birth, passports, and visa or immigration status). You provide this information on their behalf and confirm that you are authorized to do so.

We may also record video or voice interviews with candidates for evaluation and quality purposes. We do not use facial recognition, voiceprints, or other biometric identification technologies.

Sensitive personal information. Some of the information we collect from applicants is considered “sensitive” under certain privacy laws — including Social Security numbers, passport and government-issued identification numbers, and citizenship or immigration status. We collect and use this information only as necessary to provide our recruitment and staffing services and to prepare and support visa, immigration, and credentialing processes. We do not use sensitive personal information to infer characteristics about you or for targeted advertising. Where required by applicable law, you may have the right to limit our use of sensitive personal information; see “U.S. State Privacy Rights” below.

Hospital and employer clients. When you engage Interstaff as a healthcare facility or client, we collect business contact and professional information, such as the names, titles, email addresses, and phone numbers of your representatives, along with information needed to provide and administer our staffing services.

Together, Device Information and the information described above are referred to in this policy as “Personal Information.”

How We Use Your Personal Information

We use the Personal Information we collect to:

Provide our recruitment, staffing, and placement services, including matching nurse candidates with healthcare employers;
Prepare, submit, and support visa petitions, licensing, credentialing, and related immigration processes;
Communicate with you about your application, placement, our services, or your inquiries;
Screen for potential risk or fraud;
Operate, improve, and optimize the Site (for example, by analyzing how visitors browse and interact with it and assessing our marketing);
Evaluate, screen, and match candidates with suitable opportunities, including with the assistance of automated tools as described in “Automated Processing and Artificial Intelligence” below; and
Provide you with information or marketing about our programs and services where this is consistent with the preferences you have shared with us.

Sharing Your Personal Information

We share Personal Information only as needed to provide our services and as described below:

Hospital and employer clients — We share nurse candidate information with prospective and actual healthcare employers that are considering, interviewing, or hiring the candidate.
Government and immigration authorities — We share information as necessary with bodies such as U.S. Citizenship and Immigration Services (USCIS), U.S. embassies and consulates, the U.S. Department of Labor, and nursing licensing boards to support visa, work-authorization, and credentialing processes.
Service providers — We share information with third parties that perform services on our behalf, such as website hosting, customer-relationship management, email and communications, cloud storage, analytics and advertising providers, and legal, accounting, and other professional advisors. These providers may use Personal Information only as necessary to perform services for us.
Legal and protective purposes — We may share Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant, or other lawful request for information, or to otherwise protect our rights.

Automated Processing and Artificial Intelligence

We use software tools, including artificial intelligence, to assist our team in assessing candidates’ eligibility for our programs and roles and in ranking or scoring candidates against program and role criteria, as well as to support our internal analysis. Before candidate information is provided to these tools, we redact personally identifying information, so that the data used for automated screening and analysis does not directly identify you. These tools assist our team’s evaluation rather than replace it. You may contact us to request human review of, or to object to, a decision made about you through automated processing, and we will respond consistent with applicable law.

Behavioral Advertising

We use Personal Information to provide you with advertisements or marketing communications we believe may be of interest to you. To learn more about how targeted advertising works, you can visit the Network Advertising Initiative’s educational page at www.networkadvertising.org/understanding-online-advertising/how-does-it-work. You can opt out of some of these services through the Digital Advertising Alliance’s opt-out portal at optout.aboutads.info, and you can opt out of Google Analytics at tools.google.com/dlpage/gaoptout.

Text Messaging (SMS)

With your consent, we may send you text messages about your application, placement, or our services. Message and data rates may apply, and message frequency varies. You can opt out at any time by replying STOP, and reply HELP for assistance. We do not sell or share your SMS consent or mobile number with third parties for their own marketing.

Sale, Sharing, and Targeted Advertising

We do not sell your personal information for money. However, when we use third-party analytics and advertising technologies on our Site — such as the Meta (Facebook) Pixel and LinkedIn advertising tags — the information disclosed to those partners for cross-context behavioral advertising may be considered a “sale” or “sharing” of personal information under certain U.S. state privacy laws.

You can opt out of this activity at any time by using the cookie and advertising opt-out tools described in this policy, or by contacting us using the information below. We are also working to recognize the Global Privacy Control (GPC) browser signal as a request to opt out of the sale or sharing of personal information. See “Your Privacy Choices” under “U.S. State Privacy Rights.”

We do not knowingly sell or share the personal information of individuals we know to be under 16 years of age.

Do Not Track

Our Site does not currently respond to Do Not Track signals from browsers.

Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect the personal information we hold against loss, misuse, and unauthorized access, disclosure, alteration, and destruction. However, no method of transmitting information over the internet or storing it electronically is completely secure, and we cannot guarantee absolute security.

Your Rights

You may request to access, correct, update, or delete the Personal Information we hold about you, and you may ask us to stop sending you marketing communications. To exercise these rights, please contact us using the information below. We may need to verify your identity before acting on your request — typically by matching information you provide against information we already hold — and we will respond within the timeframes required by applicable law. You may also use an authorized agent to submit a request on your behalf where the law permits. Certain information may be retained where we are required or permitted to do so by law, including records we must keep for immigration, employment, or other legal and regulatory purposes.

International applicants. Interstaff is based in the United States. If you apply from outside the United States, your Personal Information will be transferred to, stored, and processed in the United States in order to provide our recruitment and visa services. By providing your information, you understand that it will be handled as described in this policy. You may contact us at any time to access, correct, or request deletion of your information, subject to the legal retention requirements noted above.

U.S. State Privacy Rights

Depending on where you live, you may have additional rights under your state’s privacy law — including, where applicable, the California Consumer Privacy Act (as amended) and the Texas Data Privacy and Security Act. Where these laws apply to you, your rights may include:

The right to know about and access the Personal Information we have collected about you;
The right to correct inaccurate Personal Information;
The right to delete your Personal Information;
The right to obtain a portable copy of your Personal Information;
The right to opt out of the sale or sharing of Personal Information and of targeted advertising;
The right to limit the use and disclosure of sensitive personal information;
The right not to receive discriminatory or retaliatory treatment for exercising your rights; and
In some states, the right to appeal our decision on a privacy request.

Your Privacy Choices. To opt out of the sale or sharing of your Personal Information for targeted advertising, you can: (1) use the cookie and advertising opt-out tools described in this policy; or (2) contact us using the information below. We are also working to recognize the Global Privacy Control (GPC) browser signal as an opt-out request. To exercise any other right listed above, contact us using the details in “Contact Us.” We will verify and respond to your request as described under “Your Rights” and within the timeframes required by law. If we deny your request and your state provides an appeal right, we will explain how to appeal.

Data Retention

We retain Personal Information for as long as necessary to fulfill the purposes described in this policy and to comply with our legal, immigration, employment, and regulatory obligations. Retention periods vary by the type of information and the reason we hold it:

Candidate and immigration files — retained for the duration of the recruitment relationship and afterward as needed to support visa, immigration, and employment records and to meet legal retention requirements.
Unsuccessful applicants — retained for a limited period in case suitable opportunities arise or to respond to inquiries, after which the information is deleted or de-identified.
Dependent and family information — retained for as long as needed to support the related visa or immigration process.
Interview recordings — retained only as long as needed for evaluation and quality purposes, then deleted.
Website analytics data — retained for a limited period to understand and improve Site performance.
Marketing leads and communication preferences — retained until you unsubscribe or ask us to delete the information, subject to any legal requirement to keep records.
Client and business contacts — retained for the duration of our business relationship and as needed for our records.

When Personal Information is no longer needed, we delete, destroy, or de-identify it in a secure manner.

Recruitment Fraud

Fraudulent individuals sometimes impersonate legitimate recruiters. Interstaff will never ask you to pay a fee in order to apply to or be placed through our programs, and we will not request sensitive information such as bank account details through unsolicited messages. If you receive a suspicious message claiming to be from Interstaff, please do not respond or provide information, and contact us using the details below to verify it.

Minors

Our Site and services are not directed to minors, and we do not knowingly collect Personal Information from individuals under the age of 18 who interact with us directly. However, where an applicant pursues a visa program that includes dependent children, we may collect information about those children, provided by the applicant, for immigration and visa-related purposes.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to our practices or for operational, legal, or regulatory reasons. The “Effective date” above indicates when this policy was last revised.

Contact Us

For more information about our privacy practices, if you have questions, or if you would like to make a request or complaint, please contact us:

Interstaff, Inc.
1101 W 34th St #318, Austin, TX 78705, United States
Email: info@interstaffinc.com